Oral Presentation Instructions


Speaker Preparation Location and Hours of Operation

Location: Tikahtnu Section D Room of the Dena’ina Civic and Convention Center

Hours of Operation:
Monday, June 17, 2013 2:00 p.m. –  8:00 p.m.
Tuesday, June 18, 2013 7:00 a.m. –  7:00 p.m.
Wednesday, June 19, 2013 7:00 a.m. –  7:00 p.m.
Thursday, June 20, 2013 7:00 a.m. –  6:00 p.m.
Friday, June 21, 2013 7:00 a.m. – 10:00 a.m.

All oral sessions will take place at the Dena’ina Civic and Convention Center.

Each Contributed Oral is permitted 15 minutes. You should arrange your talk so that your presentation lasts 12-13 minutes, with 2-3 minutes available for questions. Each Invited Oral is permitted 30 minutes. You should plan for 25 minutes for the presentation and 5 minutes for questions.

You are expected to notify the session chair of your presence just before the start of the session so that he/she knows you are present. There will be no rearrangement of papers within an oral session to accommodate absences or cancellations, so the time you have been assigned within the oral session is fixed.

If a scheduled presentation is not presented during its scheduled time, the paper written from this presentation will not be published as part of the Advances in Cryogenic Engineering: Transactions of the CEC or ICMC.

If you need to make changes or withdraw your abstract from the program BEFORE the conference, please contact Rose Wickwire via email. Please be sure to include your presentation/program id number (e.g. C1PoA-01, M3OrB-05, etc.) on any correspondence.

If you need to make changes or withdraw your presentation from the program ON-SITE at the conference, please advise the staff in the Publications Room (Tikahtnu Section F).

CEC/ICMC 2013 will offer computerized projection facilities for oral presentations. Please read the following carefully to acquaint yourself with the specific procedures.

  •  All oral presenters are required to submit an electronic version of their presentation at least one day prior to their presentation on-site at the conference in Anchorage.
  • Presentations must be submitted in Microsoft Power Point 2010 or PDF format and should be turned in at the Speaker Preparation Room. For compatibility reasons, it is strongly recommended that presenters use common True Type fonts in their Power Point presentations. Acceptable media include CD and USB flash drive.
  • These files are reviewed, scanned for viruses and loaded onto the appropriate computers in the session rooms.
  • Presenters are not allowed to make changes to a file that has been submitted, nor are they allowed to use their own personal laptops.
  • All session rooms are equipped with a LCD projector, computer, microphones, laser pointer, timer and screen. The laptops in the oral session rooms are not equipped to accommodate audio sound.
  • Macintosh computers will NOT be available in any of the session rooms. Authors using a Macintosh must ensure their presentations operate correctly using Microsoft Office 2010 or Adobe Acrobat in the Windows environment.

Authors are strongly encouraged to:

  • consider font embedding to ensure that characters display properly,
  • bring a duplicate copy of their presentation in electronic format,
  • ensure that all font sizes are large enough to be read from the back of the room,
  • ensure that line widths are thick enough to be seen from the back of the room,
  • and ensure that color choices provide high contrast.